EVENT AND FACILITY RENTALS COORDINATOR – JOB DESCRIPTION SUMMARY

The Events and Facility Rentals Coordinator plays a pivotal role in supporting the Director of Private Events and Facility Rentals. This dynamic position involves assisting with various departmental needs, from meticulous planning to seamless execution of events.

This is a fantastic opportunity for someone energetic, outgoing, and highly detail-oriented. If you are self-motivated, and organized, and possess excellent communication and time management skills, this role is perfect for you. Ideal candidates will have a background in event planning and excel at building strong relationships.

The position is exempt, reports to the Director of Private Events and Facility Rentals, and works closely with all internal stakeholders. 
 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Private Events and Facility Rentals

• Assists with planning, coordinating, and facilitating/executing private events, including the day of execution.
• Assists with department financials, including invoicing, payment requests, preparation of operating and events budgets, and event settlements.
• Assists with drafting and executing event contracts.
• Ensures all event contracts, deposits, and insurance certificates required for events are obtained on time.
• Assists with new lead generation, including identifying new marketing and promotion opportunities and developing and maintaining vendor relationships.
• Assists with site visits as needed.
   

Crescendo Pre-Show Dining and Picnic Basket Reservations

• Manages the Crescendo pre-show buffet dining experience, including the booking engine/reservation system, internal reservation requests, night of logistics and coordination, and the Crescendo e-mail account.

Administrative

• Compiles, updates and distributes the internal events calendar.
• Manages internal inventory.
• Assists with group sales requests with the Ticket Office for Mann Presents events.
• Produces data sheets for events, floor plans, scheduling, and all associated event-related paperwork.
• Coordinates internal and external meetings as necessary and prepares meeting minutes as directed.
• The functions of the role may change in line with the needs of the business.
   

KNOWLEDGE, SKILLS, AND ABILITIES: 
To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum three years of event and/or hospitality experience.
• A strong communicator, with a positive/can-do outlook, and the ability to engage others.
• A strong administrator, with a keen eye for detail.
• Ability to provide management oversight of third-party business partners.
• Accountable.
• Experience in sales and promotions.
• Able to strategically plan.
• A problem solver, the ability to find articulate, and deliver creative solutions.
• Well organized, with an emphasis on time management, and multi-tasking skills.
• Ability to develop excellent relationships with clients and vendors.
• Self-starter with the ability to work well independently and as part of a team in a dynamic environment.
• Must have advanced knowledge and be proficient in all Microsoft products (Word, Excel, PowerPoint, SharePoint).
• Must be able to work nights, weekends, and irregular hours as driven by events schedule.
• Ability to stand for long periods, walk up and down steps, traverse uneven surfaces, and lift items.
• Access to reliable transportation to run errands and or off-campus tasks.
• Must be fully vaccinated against COVID-19 and provide proof of vaccination before commencing role. 
   

Apply Here

KITCHEN MANAGER – JOB DESCRIPTION SUMMARY

ABOUT LEGENDS
Founded in 2008, Legends is a premium experiences company with more than 1,500 full-time and 30,000 seasonal team members globally. Legends has six divisions operating worldwide - Global Planning, Global Sales, Hospitality, Global Partnerships, Global Merchandise, and Legends IQ - offering clients and partners a 360-degree service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals, including professional sports, collegiate, attractions, entertainment, and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion for creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality, and operations.

THE ROLE
The Kitchen Manager will report to the General Manager, and will e responsible to coordinate the day to day culinary operations.

ESSENTIAL FUNCTIONS

• Ability to set up and prepare all food items, including replenishment and rotation of stock, as directed by the General Manager and Regional Executive Chef.
• Setting up non-food items for each shift with a high-level awareness of sanitation and food safety, maintaining work areas and proper food storage, in a safe, and efficient manner.
• Production of menu items based on specific recipes and changing deadlines, in accordance with company standards.
• Familiarity with setting PAR levels and managing inventory quantities in accordance with those PARs.
• Inputting and maintaining daily event sheets, daily reports, and logs.
• Oversee purchasing process for culinary items, creating purchase orders, building relationships with vendors, and sourcing inventory items when necessary.
• Responsible for managing kitchen staff, including two main kitchens and additional food stands within the venue.
• Ability to follow directions precisely and consistently.
• Adheres to company guidelines and house rules, always exceeding guest expectations.
• Assist in staffing, scheduling, training, and counseling of event staff.
• Ability to interact with guests and staff to ensure guest satisfaction.
• Must have extensive knowledge of food and beverage menu, specials and services offered.
• Ability to assure compliance with company service standards, company inventory and cash control procedures.
• Work as a team with fellow associates and other service departments within venue.

QUALIFICATIONS
To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• All applicants must be at least 18 years of age.
• Professional training through a culinary education or working in a fast-paced high-volume fine dining restaurant/catering facility, full service casual dining preferred.
• Ability to interact with co-workers to assure compliance with company service standards.
• Must have basic knowledge of food and beverage preparations, service standards, guest relations and etiquette.
• Ability to multitask in a fast paced, team orientated setting.
• Must be able to read, speak and write in English.
• Ability to lift and transport food and other items weighing up to 30 pounds, occasionally 50 pounds.
• Ability to work all events, including: extended hours, nights, weekends, and holidays.
• Must have sufficient mobility to perform assigned production tasks including: constant reaching, bending, stooping, wiping, pushing, and pulling for extended periods of time.

COMPENSATION
Competitive salary, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands and fingers, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Apply Here

Interested in working at the Mann's campus during our 2025 season? Attend our Job Fair sessions on one of the following dates and learn more about the positions below. 

Job Fair Dates

• March 13: 4-7PM
• March 19: 5-8PM
• March 23: 11AM-2PM
• March 27: 5-8PM
• March 30: 11AM-2PM
• April 16: 4-7PM 
  Please note: the Job Fair dates on April 5 & 6 have been canceled. 

Job Fair Location
The Mann Center for the Performing Arts
5201 Parkside Avenue, Philadelphia, PA 19131

Applicants must be 18 years or older. 

Positions

• The Mann: Seasonal Maintenance Mechanic, Bathroom Attendant, Event Houseman, Overnight Houseman
• Live Nation: Security, Venue Operations, Usher/Ticket Taker, Guest Ambassador
• Legends: Alcohol Compliance Representative, Bartender, Barback/Warehouse Associate, Cook, Food & Beverage Supervisor, Food Runner, Server
• SP+: Parking Attendant